2015 Volunteer Policy | Petaluma Youth Lacrosse

My my My my

For full functionality of this site it is necessary to enable JavaScript. Here are the instructions how to enable JavaScript in your web browser.

PYL 2015 VOLUNTEER PROGRAM

As a volunteer–run organization, every family is crucial to the success of the Petaluma Youth Lacrosse League (PYL). In the past, a very small percentage of PYL families had been doing the lion’s share of the work. In an effort to not fully exhaust those people and to accommodate for the phenomenal growth of the club, we have chosen to enforce the pre-existing volunteer hour commitment.

As agreed to at the time of player registration, each PYL family is responsible for completing 5 volunteer hours per season. Alternately, families may choose a buy-out option at a rate of $20/hr or $100 for the season. Also as agreed to at the time of registration, any remaining hours after July 20^th 2015 will be automatically charged to the credit or debit card that PYL has on file for your family.

We much prefer 100% participation in volunteering rather than exercising the buyout. If you have a unique or valuable way to volunteer for PYL that is not listed in the options below, we are open to hearing how you can contribute.

Volunteering is easy.

Check the Volunteer Tab on the PYL website for a list of current volunteer opportunities.
There are three types of volunteer opportunities available as listed below:

For a season long PYL positions- E-mail Ted Patchet at vicepresident@petalumalacrosse.com.
For an organization wide job- sign up through the volunteer tab on the PYL website.
For individual team jobs- talk to your team manager.

Please send an email to volunteercoordinator@petalumalacrosse.com to record the hours you have worked. You must notify the volunteer coordinator by email within two weeks to be credited for your hours.
To track your hours, you may look online under the volunteer tab for a list of hours fulfilled. This list will be updated on a monthly basis. You are responsible for contacting volunteercoordinator@petalumalacrosse.com to discuss any discrepancy in the hours you are credited for.

Volunteering is rewarding.

You support your child, their friends, the PYL and the sport of lacrosse!
We will be introducing a PYL Volunteer of the Year Award.
All volunteers (excluding board members and coaches) who complete more than 10 hours of volunteer time this season will be entered in a raffle for a free 2016 player registration.

Please contact Ted Patchet at vicepresident@petalumalacrosse.com with any questions or concerns. Thank you in advance for all your help this season. RIVERCATS ROCK!

Available PYL Season Long Positions that will more than fulfill your hours Please contact Ted Patchet Ted Patchet at vicepresident@petalumalacrosse.com if interested. SPIRIT WEAR MANAGER • Determining spirit wear needs • Maintain a complete inventory of all Sprit Wear • Coordinating the annual purchase of gear bags, ordering coaches apparel and board member apparel • Coordinate sales at events and on the PYL website. Timeline: Ordering (fall), inventory and sales (throughout season) • Attends board meetings as necessary. GIRLS UNIFORM MANAGER • Determining uniform and jersey needs for the program and ensuring each team is properly uniformed per NCJLA guidelines • Maintain a complete inventory of all uniforms and be responsible for the purchase, storage, disbursement and collection of these items • Timeline: Collection (May/June), disbursement (January), inventory and purchasing (summer/fall) • Attends board meetings as necessary. EQUIPMENT MANAGER • Determine equipment needs for all aspects of the program throughout the year • Maintain a complete inventory of all Program equipment and be responsible for the purchase, repair, storage, disbursement and collection of these items • Equipment may include: first aid supplies and kits, lacrosse goals/nets, field storage bins, score tables and required field equipment, lacrosse balls, goalie protective equipment, lacrosse sticks (goalie & long poles), helmets for girls goalies and all loaner equipment. • Timeline: Collection of gear bags (May/June), inventory/repair/purchasing (summer/fall), disbursement (January), distribution of game supplies (February), plus some ongoing maintenance. • Attends board meetings as necessary. PICTURE DAY MANAGER • Coordinate the photographer, coaches and team managers for one or more picture days • Assign times, secure location, secure cages, and reschedule if rained out • Distribute pictures to team managers when they are returned from the photographer • Timeline: March/April/May. Attends board meetings as necessary. Organization Wide Job Sign-ups Please sign up through the Petaluma Youth Lacrosse Website - www.petalumalacrosse.com
Pre-Season Field Day #1 on January 24, 2015
Position	Estimated Hours	People	Description
Event Volunteers	3-4	10	Restring goal nets Deliver goals to practice fields Clean out Casa Grande Storage Shed

Pre-Season Field Day #2 on January 31, 2015
Position	Estimated Hours	People	Description
Event Volunteers	3-4	20	Stripe practice fields Assemble goals Deliver goals to practice fields Clean out Lucchesi storage sheds Resupply Team Coaches Bags (gear, medical and string kits)

OPENING FACE-OFF on February 6, 2015
Position	Estimated Hours	People	Description
Field Set-up	1.5	3	set out goals, cones, balls, registration tables, caution tape, etc
Field Break-Down	1	3	Clean up at end of event
Player Check-in	1	4	All players must be signed-in
Field Monitors	2.5	4	Keep non-players from entering field

PYL Lagunitas Fundraiser on March 2, 2015
Position	Estimated Hours	People	Description
Secure Donation	TBD	10	Decorate, set-up areas (drinks, food, raffle, awards)
Pick Up Items	2	2
Set Up	2	5
Clean Up	1	5
Check Out Silent Auction Items	1	3
Work at Silent Auction	1	2	Clean up room at end of evening
Silent Auction Planning	2	2	Items that need to be picked up ie: Balloons, keg, table décor, etc.

FINAL HORN on June 14, 2015
Position	Estimated Hours	People	Description
Set-Up	2	5	Decorate, set-up areas (drinks, food, raffle, awards)
Serve Alcohol	2	2
Sell Raffle Tickets	2	2
Serve Food	1	4
Serve Dessert	1	4
Clean Up	1	5	Clean up room at end of evening
Pick-up Items Prior to Event	2	3	Items that need to be picked up ie: Balloons, keg, table décor, etc.
Team Basket Prep Coordinator	5	1
Team Basket Management at Event	2	1

Post-Season Field Day #1 on May 30, 2015

Position

Estimated

Hours

People

Description

Event Volunteers

3-4

Collect goals from fields and lock-up for off-season

Clean out storage sheds

Collect and Inventory Team Coaches Bags (gear, medical and string kits)

Fireworks Booth in Late June/Early July
Position	Estimated Hours	People	Description
Delivery/Unloading	2	4	Unload and inventory fireworks delivery
Booth Set Up	2	4	Unpack fireworks and prepare booth
Morning Shift – Day 1	3	3	Work counter at fireworks booth
Midday Shift – Day 1	3	3	Work counter at fireworks booth
Afternoon Shift – Day 1	3	3	Work counter at fireworks booth
Evening Shift – Day 1	3	4	Work counter at fireworks booth
Morning Shift – Day 2	3	3	Work counter at fireworks booth
Midday Shift – Day 2	3	3	Work counter at fireworks booth
Afternoon Shift – Day 2	3	3	Work counter at fireworks booth
Evening Shift – Day 2	3	4	Work counter at fireworks booth
Morning Shift – Day 3	3	4	Work counter at fireworks booth
Midday Shift – Day 3	3	4	Work counter at fireworks booth
Afternoon Shift – Day 3	3	4	Work counter at fireworks booth
Evening Shift – Day 3	3	4	Work counter at fireworks booth
Morning Shift – Day 4	3	4	Work counter at fireworks booth
Midday Shift – Day 4	3	4	Work counter at fireworks booth
Afternoon Shift – Day 4	3	4	Work counter at fireworks booth
Evening Shift – Day 4	3	4	Work counter at fireworks booth
Individual Team Jobs
Team
Position	Estimated Hours	People	Description
Team Manager (Appointed by head coach)	5+	1	Work with coach for off-field activities, check in weekly with opponent, provide team with weekly information, may include coordinating snack schedule (lower ages), and team party
If Interested in jobs below, please contact your team manager
Practice Field Touch-Up Striping	5	1	Practice Field Touch-Up Striping
Score Table	1.5/game	2/game	1 for score sheet, 1 for clock
Field Marshall	1.5/game	1/game
Ball Person	2/game	2/game	Set Out and Pick Up Game balls
Organize Team Raffle Basket for Final Horn	5	1	Gather raffle items for your team’s basket for fundraiser
Team Uniforms	5	1	Distribute, Collect and Wash Team Jerseys